How to Make The Most Out Of a Digital Calendar?

Almost everyone uses a digital calendar these days. Apart from telling the date, calendars help organize different events, holidays, seasons, and birthdays. History suggests that calendars have been in use for over 2,000 years. The Gregorian calendar, which most of the world uses today, started resembling its final form around 1582.

The calendars we use now are not quite different from the ones that we used thousands of years ago. But the world has changed, and people have shifted from paper calendars to digital ones. Calendars serve many purposes: writing down appointments, identifying special events, setting up reminders, etc. The digital calendar has added a whole new dimension to calendar management, making it more effective to use for daily purposes.

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What the Digital Calendar Replaces

Finding time for high-priority work and accomplishing goals is important for people who are busy all day with endless meetings, frequent interruptions, and urgent last-minute tasks. That’s why it’s essential to make use of the accessibility of the digital calendar to help you track your daily priorities.

So, without further ado, here are some tips on making the most out of your device calendar.

Knowing What to Put on Your Digital Calendar

The first and foremost step is to find all the important things you want to add to your calendar, be they short-term or long-term. It can be birthdays, meetings, personal deadlines, work deadlines, and the list can go on and on. Identify the most important things you need to remember and when you want to remember them.

Whatever you put on your calendar should be related to making your life productive. Managing your calendar according to your goals ensures that you spend your valuable time efficiently.

Finding the Right Digital Calendar App

Each mobile phone comes with a default calendar app. However, it is not necessary to stick with the same built-in calendar. If you find the default app not powerful enough or cluttered, then there are many options you can choose from your device’s store.

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Default Apple Calendar App

You can download and use whichever app you feel is more applicable from the Apple Store, Play Store or Windows Store. Download a bunch of apps and see what you like. After finding your go-to calendar app, you should have a general idea about how it works, what it can do, and its limitations.

Make sure to check out Google Calendar on the Play and App Store, as it is one of the best calendar apps out there in our opinion.

Keeping Reminders

Reminders keep our most significant priorities at the top, even if we ourselves forget them. Digital calendars have a reminder option that helps you to set these up. Make the best of this function. Most apps come with the option to set up custom warnings that buzz your phone an hour or more before your reminder’s date and time. Some apps can send you notifications, email, or SMS alerts as well.

Updating Your Digital Calendar

Your calendar won’t fill itself up. You need to set a specific time weekly or daily to map out your activities and then add that information to your calendar. As you will not repeat the same things daily, you have to update your calendar based on your plans and priorities.

Adding Other Time Zones

Time zones generally are not considered in day-to-day activities. However, if you have international clients and meetings with people abroad or travel a lot, setting up time zones will automatically update your calendar reminders accordingly. Setting different time zones will prevent any misconceptions when scheduling events with others.

Adding Attachments and Locations

Most digital calendars allow you to add attachments and locations to your events. Adding a location will show you how long you need to travel to get to that event. This allows you to keep track of your time more efficiently and help you be efficient.

Sending a Quick Response for Group Events

Time is precious. Android Calendars have a feature that allows you to send pre-written quick responses when you reject a call. Though the android calendar doesn’t let you create additional responses, you can replace or edit any of the default responses to say whatever you please. This saves you a lot of time when dealing with constant calls or messages when driving or when you are busy.

Duplicating Existing Events

On some occasions, you must create a new event similar to one already present on your list of events. On many digital calendars, you can set up events to repeat indefinitely or for a limited period of time. This is amazing when tracking regular activities like classes, weekly meetings, or scheduled progress reports.

Hiding Sensitive Content

Nowadays, most calendar apps come with the special feature of hiding sensitive content. Using these features helps hide sensitive information from the lock screen and doesn’t let strangers take a peek at your routine for the day. It is a smart way to deal with privacy while still using the calendar’s ability to remind you of your events.

Check out our Guide on Mobile Security if you want to know more about mobile security.

Deleting Events

When the events listed in the calendars are done, you can delete the ones that are no longer required. Or you can shift them into another timeline or keep them as a memoir. Scheduled repeating events should be deleted, as they can build up to a lot of clutter over time.

I hope you learned how to make the most of your digital calendar!